Posted: Apr 27, 2022

Executive Assistant

Visit Williamsburg - Williamsburg, VA
Salary: $60,000.00 Annually
Application Deadline: May 10, 2022
Destination Marketing Organizations, Convention & Visitors Bureaus, Chambers, & Municipalities

Position Summary:

This position is responsible for providing executive level support to Visit Williamsburg’s CEO. In addition, this position manages day-to-day operations to ensure a safe and efficient workplace - enhancing operational procedures and office maintenance.

Essential Duties and Responsibilities:

  • Draft communications on behalf of CEO
  • Phone Calls and Emails – Manage, screen, and track phone calls and emails
  • Calendar – Review, manage, and update complex calendars
  • Travel – Handle travel arrangements (domestic and international) including itineraries, accommodations, and transportation
  • Expense Tracking – Prepare, submit, and track expense reports on behalf of CEO
  • Meetings – Coordinate logistics, agendas, and materials for internal and external meetings
    • Greet and direct meeting attendees on behalf of CEO
  • Support the CEO with administrative duties such as invoicing, budgeting
  • Build relationships with vendors and partners
  • Office management
    • Ensure high standards of appearance for the physical office space
  • Office maintenance
    • Manage the maintenance of office equipment (copiers, kitchen equipment, etc.); act as the first point of contact for issues
  • Operations – Plan, coordinate, and monitor day-to-day operations of the office to create an organized and efficient workplace; purchase necessary equipment and supplies
  • Safety – Maintain an understanding of safety requirements; ensure all staff receive necessary trainings
  • Other duties as assigned

Education, Experience, and Skills Required:

 A Bachelor's degree is preferred

  • 3+ years’ experience supporting a senior level/executive preferred
  • Strong attention to detail is required
  • Must be MS Office proficient: Excel, Word, PowerPoint
  • Excellent verbal and written communication skills are required
  • High level of confidentiality required
  • Extremely organized and ability to work efficiently in a fast paced environment
  • Must be willing to be on-call off hours, reachable by mobile phone
  • Excellent problem-solving skills
  • The ability to work independently as well as part of the team
  • Be flexible, dependable, and results oriented